Communities of Practice

Communities of Practice (CoPs) are groups of HIMAA members that share a common interest in a particular topic associated with one of the many roles of the health information professionals. These CoPs can be state or national and tend to meet quarterly or yearly. Meetings provide a platform for shared learning and enable lasting networks to be developed between professionals.

Typically the CoPs are led by an interested HIMAA member and can be joined by any HIMAA member, including student members. Below are the CoPs that are currently active – if you are interested in joining in please contact the convenor for further information.

If you are a HIMAA member that has an idea for a CoP or would like to create or convene a new CoP, please Contact HIMAA to discuss how HIMAA can help.

Convenor: TBC

The Clinical Documentation Improvement CoP is a forum for people working or interested in the Clinical Documentation Improvement space to discuss issues of common interest, share information and promote best practice as it relates to clinical documentation improvement and concurrent documentation reviews (CDI/CDR).

Given the diverse skillsets and experience of people working as Clinical Documentation Specialists (CDS) or planning CDI/CDR programs, membership of the CoP is open to people from the public and private sectors. This includes those working as Health Information Managers, Clinical Coders, Nurses, Allied Health Practitioners, or in other health information or documentation related roles. Current health discipline students are also welcome to participate.

The CDI CoP supports the work of health information professionals by bringing knowledge of health information processes, condition documentation requirements, healthcare funding models, clinical coding, and data transformation to inform clinical documentation improvement initiatives and support clinical documentation specialists to improve patient care, clinical communication and funding outcomes.

Convenor: Melissa Clowes

The eHealth and Scanning COP provides a forum for discussion and promotes best practice relating to management of digital health information. The diversity of membership across different states, clinical systems and health services provides significant scope for healthy dialogue and strategic development.

The COP meets bimonthly and encourages the sharing of professional practices, knowledge and resources pertaining to information system functionality, administration, and electronic/digitised health data custodianship. It also provides support and guidance for the implementation and ongoing management of digitised and electronic health information systems.

The eHealth and Scanning COP is currently reviewing a draft proposal for a third part to be added to the national standard AS2828 for the Electronic Health Record (EHR) with important industry input addressing key functions such as electronic signatures and associated legislative requirements as well as the life cycle of health data.

A recent initiative of the eHealth and Scanning COP is a Scan Quality Officer Network which meets bimonthly. This networking opportunity will primarily facilitate scanning specific discussion around common scanning themes/issues and assist in the standardisation of scan quality processes and metrics where possible. The group will also enable knowledge sharing relating to how scan quality data is captured and reported on, at both Management and individual scanner feedback levels.

Co-Convenors:

Abdelrhman Alsoat

Racha M. Naim

HIMAA has been operating in KSA regions for the last 15 years. Over the years HIMAA has educated over 100 students. With growing number of student numbers, there is an interest from past students looking to HIMAA for ongoing professional development.

KSA Clinical Coding CoP is locally led and established to meet the local need. The CoP will be tasked with bringing the KSA HIMAA clinical coding community together and organising a series of webinars and meeting any other professional development needs. This will be supported by the HIMAA National Office with registration, promotion and administration.

This CoP is in its early stage and welcome input from members in Australia, KSA and neighbouring countries in supporting the KSA clinical coding community

Convenor: TBC

Further information coming soon.

Convenor: Joanne Moss

The NSW Private Hospitals Community of Practice has an extensive history focusing on Health Information Managers working in any area within the NSW private sector.

The CoP is a forum for discussion of issues of interest, sharing information, networking, peer support, professional development, and promoting best practice.   It’s also a platform for contribution and influence to relevant HIMAA State and National dialogue and strategy development in regard to the private sector.

For all enquiries regarding the NSW Private Hospitals CoP please email executiveoffice@himaa.org.au

Janine Wapper

Convenor: Janine Wapper

The Rural and Remote Health Information Management (HIM) Community of Practice commenced a number of years ago with the goal of providing support to rural and remote Health Information Managers. As noted by former Chair of the group Sharon Campbell: “There is a special pressure that comes with being the only qualified HIM on site or in the region”. The pressure is amplified if your health region or service is spread over thousands of square kilometres and your hospitals are hundreds of kilometres apart. It makes accessing professional development opportunities, exposure to specialist practice and peer support challenging.

To this end the Rural and Remote HIM CoP endeavours to provide peer support and development opportunities to its members through Videoconference meetings throughout the year, where guest presenters speak on topics of interest such as:

  • Electronic health record management
  • Scanning of health records
  • Coder workforce continuing education
  • Recruitment of qualified staff in rural areas (and the need to “grow your own”)
  • The challenge of maintaining privacy in small communities

In 2020 the Rural and Remote HIM Community of Practice has a new Chair Janine Wapper, who will continue to conduct Videoconference meetings and work on production of a CoP webpage for the HIMAA website. The group’s profile will also be raised through regular articles in the HIM-Interchange.

Amy Fraser

Convenor: Amy Fraser

The Private Health Insurance Community of Practice (PHI CoP) provides a forum for discussion on a broad range of Health Information areas that are dealt with by Health Information Managers (HIMs) and Clinical Coders (CCs) within Private Health Insurance (PHI). As a specialised Health Information profession, HIMs working in PHI encounter many unique situations and use their knowledge in many ways. This group is a space where HIMs and CCs can discuss matters, receive support and gain clarification in relation to the specialised areas they encounter within their roles. These areas include clinical coding, diagnosis related groups assignment and case-mix, Medicare rules and MBS item numbers, prosthesis items, ICU, CCU and SCN criteria, data integrity and analysis, private health insurance legislation and admission criteria.

A HIM or CC in PHI use their specialised knowledge in diverse ways. The clinical coding submitted by the hospital tells the story of the private health insurance claim and is thus used to apply contractual rules, legislation, fund rules, product coverage and appropriate payment to the hospital admission. As the holders of this knowledge, HIMs are invaluable to a private health insurance fund. Our group unites these HIMs to discuss common issues.

As our members are nationally based, the PHI CoP meets quarterly, via teleconference.

Sharon Campbell

Convenor: Sharon Campbell

The current health environment is growing exponentially in digital health, increasing the level and availability of health information to a greater number of areas and people. HIM professionals are tasked with challenges in maintaining privacy and confidentiality within this environment, which has increased in complexity due to Cyber security issues and rapid changes in legislation.  This working group is tasked with making sense of this changing environment for HIMs, providing advocacy for our profession in times of pressure and highlighting changes within legislation and policy.

Convenor: Janine McDonald

The Mental Health Advisory Group (MHAG) is a specialist advisory group in which Health Information Managers, or those working in health information management related roles, and stakeholders from peak governing bodies come together from across the State of Victoria to enable:

  • Operationalisation of the strategic directions of the Department of Health, the Office of the Chief Psychiatrist and the Mental Health Tribunal in a collaborative and consistent manner across health services
  • information sharing and the promotion of standardised best practice in health information management governance within mental health services.
  • collective learning in the area of mental health service delivery
  • a platform that contributes to relevant HIMAA State and National dialogue and strategy development;
  • a collective contribution, or response to,  State or Commonwealth or legislative reform initiatives that shape the delivery of mental health services in Victoria.

The group currently consists a mix of members who are employed in mental health services, or who have a mental health service portfolio as a component of their role.

Convenor: TBC

The Victorian Senior Health Information Management Group is a structured forum under the  Health Information Management Association of Australia (HIMAA) umbrella.  In addition to providing support and guidance on industry trends the Victorian SHIM group discusses issues of common interest, to shares information and to promotes best practice that relate to existing and emerging responsibilities of senior health information leadership and management.

This group provides:

  • an opportunity for networking and enhancing knowledge through targeted professional development
  • advice and support on linkages between Health Services and the Department of Health
  • assistance to Health Information Managers and their teams to operate efficient and effective health information services
  • share information relating to Department of Health statutory extracts and audits conducted
  • supports industry cohesion through liaising and sharing information with other relevant HIMAA Communities of Practice groups, Standards Australia and HIMAA
  • a platform to contribute to relevant HIMAA State and National dialogue and strategy development